Not knowing/following the rules about mobile use in an office could possibly have a negative effect on the images of many employees. Obeying phone etiquette properly, on the other hand, can help employees gain a respectable position in the company. Here are a couple of techniques about the vital mobile phone etiquette required to maintain discipline at the workplace.
First, you have to turn off the ring tone and set it on vibration mode. Remember that even in vibration mode, repeated incoming calls can catch attention of the co-workers and administration and is often taken negatively. So, set your calls to vibrate during work except if the mobile handset is offered by the company for business use.
it's a great idea to discuss the issue with people with whom you have regular contacts on phone including friends or family having a mobile phone because frequent income calls during the working hours will affect your reputation badly. It is best to divert unimportant calls to voice mail.
Next, don't attend phone calls whilst in meetings. The ideal option is to leave the phone at the desk in order to prevent any kind of disturbance during the meeting hours. Nothing can be as upsetting as the loud ringing of your mobile phone in the midst of a crucial office meeting. If you are expecting for an urgent call, put the phone on \"vibrate\" and take it.
Talk in a very low voice on your phone handset and try to keep it short as much as possible. Long conversations and gossip on any topic, could be quite disturbing to your colleagues. It could distract and divert the co-workers. Thus always try to keep the call short and talk in an extremely low voice. Professionals will need to understand that mobile phone microphones are certainly susceptible and only a few inches away from the lips. So there is completely no need to speak out loud just like speaking without microphones.
To conclude, try to become professional towards your job and use text messages rather then voice calls – particularly when you realise that there is a need to talk on a matter personally and you feel that voice conversations would not be appropriate, send a textual content message. This is excellent because it's a quiet, quick and short way to communicate. A few text messages every day is the perfect way to communicate and stay connected without wasting time or frustrating colleagues.
While at work, find and make use of your phone calls in such a way that it wouldn't come in conflict with the work of the colleagues trying to accomplish their jobs. Many people these days are recycle mobile phone to buy a latest handset that has many features to manage unexpected phone calls in a much better way. I too have decided to sell my mobile phone and go for a good smartphone that helps me with several options to avoid unwanted calls at work space.
